build_circle Guide • 6 min

Prevent downtime with preventive maintenance

Avoid costly breakdowns by scheduling services on time and catching issues early — without spreadsheets.

Why downtime is expensive

Downtime is rarely just a repair bill. It creates missed deliveries, overtime, and emergency fixes.

  • Lost time + missed revenue
  • Emergency repair costs and towing
  • Knock-on delays across the whole operation

A simple preventive maintenance system

Start with a consistent process that works for 10 vehicles or 500.

  1. Track service intervals (mileage + time)
  2. Create reminders before due dates (not after)
  3. Log repairs and parts as a history per vehicle
  4. Review monthly: what broke, why, and how to prevent it

What to monitor weekly

Focus on signals that predict problems — and act before failure.

  • Overdue/soon services and recurring issues
  • Vehicles with rising maintenance frequency
  • Driver-reported issues and repeat fault codes (if available)

Want this set up for your fleet?

We can show you a maintenance workflow tailored to your fleet size and vehicle types in a short demo.