insights Guide • 8 min

Fleet KPIs every manager should track

Track fewer metrics — but the right ones — so you can make decisions faster and control cost.

Why KPIs fail in most fleets

Too many metrics create noise. Good KPIs are actionable, consistent, and reviewed regularly.

A practical KPI set

  • Fuel cost per 100 km (or per mile) and idle percentage
  • Downtime: days unavailable per vehicle per month
  • Maintenance: cost per vehicle per month + recurring issues
  • Driver risk: harsh events per 100 km + trend
  • Utilization: active hours and trips per vehicle
  • Operational responsiveness: time to resolve alerts/issues

How to implement KPI reviews

Keep a short recurring rhythm — and make it visible to the team.

  1. Weekly: exceptions (alerts, overdue services, high idling)
  2. Monthly: KPI trends + top 3 improvement actions
  3. Quarterly: targets, policies, and training updates

Want this set up for your fleet?

We can help you configure a KPI dashboard that matches your operation and reporting style.