gpp_good Guide • 6 min

Data Privacy and Security

How to protect fleet data, control access, and build trust — without unnecessary complexity.

What data is typically processed

Fleet platforms collect and process data that must be managed responsibly:

  • Location, trips, idle time, and events
  • Driver behavior metrics and safety signals
  • Documents, maintenance history, and admin records

Best practices for control and access

The biggest risks often come from messy access control and unclear processes. Start with the basics:

  1. Role-based permissions (who can see what)
  2. Audit trail for critical actions and changes
  3. Segmentation by fleets/clients for partner models
  4. Least-privilege access + periodic user reviews

How to build trust with customers and partners

Security is also communication — clearly explain how data is protected:

  • Clear retention policies and timeframes
  • Incident response and notification process
  • A short security summary in proposals/contracts

Want this set up for your fleet?

Want to see how FleetKO handles roles, access, and audit trails? Share your requirements and we’ll propose the right setup.